Executive Assistant (Administration / Management / Engineering) – Gauteng, South Africa

Reference Number: 2004TR

 

Job Description:

The company is a leading Original Equipment Manufacturer (OEM) in the mining and engineering industry. The candidate will be tasked with providing executive assistance to the Managing Director and key company executives. 

 

Responsibilities:

• Managing MD and executives’ calendars
• Coordinate scheduling of meetings as well as management of content and flow of information
• Manage, coordinate and arrange senior executives’ travel and travel-related activities, including hotel booking, transportation, visas, forex
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
• Taking minutes of meetings
• Reading, researching, and routing correspondence, drafting letters and documents, collecting, and analyzing information
• Interacting with key stakeholders
• Screening telephone calls
• Presentations for each department and consolidating into one
• Company feedback sessions
• Monthly management reports
• Planning and managing all company events both onsite and offsite
• Quarterly Feedbacks
• Year-end functions
• Strategy Sessions
• Social events
• Assisting with projects upon request
• Reconciling the Company Credit Card Statements and submitting monthly journals to the accounts department
• Submitting and tracking paper flow for all Capex
• Submitting expense sheets for Management
• Assisting with the Gym
• General day to day office administration duties
• Co-ordinating local and overseas dealer / customer to factories (accommodation/visas etc.)
• Updating customer data base

 

 

Requirements: Qualification and Skill

• Completed tertiary qualification in business management or business administration
• At least 5 years’ experience in a similar capacity
• Highly organized individual with an ability to coordinate various projects simultaneously
• Time management and ability to meet deadlines
• Self-Direction
• Interpersonal skills
• Intermediate proficiency on Microsoft word, Excel, Outlook and Powerpoint
• Above average verbal and written communication skills
• Basic understanding of accounting principles
• An understanding of the business process flows
• Ability to work in a fast-paced environment and meet deadlines
• The ability to maintain confidentiality on sensitive / classified information.
• Displays attention to detail
• Experience in making international travel arrangements and an understanding of internal travel requirements.

 

Benefits and Contractual information:

• Permanent Position

 

 

If you wish to apply for the position, please send your CV to trusch@camining.com  

 

 

Please visit www.camining.com or www.mining-recruitment-jobs.com for more exciting opportunities.

 

Tristan Rusch

Recruitment Consultant

CA Mining

 

CA Mining will respond to short-listed candidates only. If you have not had any response in two weeks, please consider your application unsuccessful however your CV will be kept on our database for any other suitable positions.